Free Freelance Invoice Generator

Step 1 — Add your business details. Enter your name or business name, email, phone, and address. Upload your logo to brand the invoice. These details are saved within your session for future invoices.

Step 2 — Enter client information. Add your client's business name and address. This becomes the "Bill To" section on the invoice.

Step 3 — List your services. Add each deliverable as a line item. For hourly work, set the quantity to hours worked and the rate to your hourly fee. For project-based work, use a quantity of 1 and the total project fee as the rate.

Step 4 — Set payment terms and download. Choose Net 15, Net 30, or Due on Receipt. Add any applicable taxes or discounts. Review the preview and download your PDF.

Invoice immediately after delivery. The longer you wait to invoice, the longer you wait to get paid. Send your invoice the same day you deliver the work, or on the last day of the billing period for ongoing projects.

Use clear, descriptive line items. Instead of "Design Services," write "Homepage redesign — wireframes, mockups, and final design files (3 rounds of revisions)." Detailed descriptions reduce questions and disputes.

Set shorter payment terms. Net 15 gets you paid roughly twice as fast as Net 30, and most clients will not object. For new clients or large projects, consider requiring a 50% deposit upfront.

Include late payment terms. A simple note like "Late payments are subject to a 1.5% monthly interest charge" in your terms and conditions discourages delayed payments without creating friction.

Follow up professionally. If payment is overdue, send a polite reminder at 3 days, 7 days, and 14 days. Reference the invoice number and original due date. Most late payments are due to oversight, not intent.